Areas & Specifications
Austin Texas Janitorial

Certain information is needed by all janitorial firms in order to submit a responsible proposal:

  1. The first is the size of your office facility. This is expressed in square footage and is used by the custodial services contractor to determine equipment and staffing requirements (Square footage is determined by multiplying the length by the width - ie; a building 100 feet wide and 200 feel long has 20,000 square feet). There are three square footage figures your contractor will wish to know.
    • First, the gross size of your facility exclusive of janitor closets, mechanical rooms, or other areas which are not to be cleaned. If your office building has more that one floor, these figures should be given for each floor as well as a total for the building. This indicates the potential and will influence the determination of the bid price.
    • The "Common areas" - defined as those facilities used by all the tenants in the building. Such areas include restrooms, corridors, lobbies, fire escape stairs and elevators.
    • Leased square footage information - normally readily available from the rent rolls. (Care must be taken that the figures used are "net" and do not include a prorated portion of the common areas - the so called "New York" method).
  2. The next item which you will need are the "Areas & Specifications". This tells the contractor what and how often you wish services to be performed. It is the common denominator which allows you to compare apples to apples. Do not let each contractor set his own cleaning standards! The below is a standard industry-wide normal range and frequency which should be adjusted to your particular needs.
Austin Texas Janitorial
Nightly General Office Cleaning: Weekly Monthly Yearly
   Empty Wastebaskets (See Note 1) 5 janitorial janitorial
   Dust All Horizontal Surfaces 5 janitorial janitorial
   Dust High Areas/Venetian Blinds janitorial janitorial 2
   Spot Clean Walls to Five Feet 1 janitorial janitorial
Austin Texas Janitorial
Rest Room Cleaning and Sanitizing: janitorial janitorial janitorial
   Clean Mirrors and Bright Work 5 janitorial janitorial
   Clean and Sanitize Sinks, Toilets, Urinals 5 janitorial janitorial
   Empty Waste Receptacles 5 janitorial janitorial
   Restock Toilet Paper/Hand Towels (See Note 3) 5 janitorial janitorial
   Damp Mop/Sanitize Rest Room Floors 5 janitorial janitorial
   Disinfect and Deodorize Toilets and Urinals 5 janitorial janitorial
   Spot Clean Rest Room Partitions 1 janitorial janitorial
Austin Texas Janitorial
Floor Maintenance: janitorial janitorial janitorial
   Sweep/Mop Lobbies 5 janitorial janitorial
   Sweep/Spot Mop All V-Tile 5 janitorial janitorial
   Buff and Clean All V-Tile 1 janitorial janitorial
   Vacuum Carpets - Traffic Areas 5 janitorial janitorial
      Thoroughly (See Note 4) 1 janitorial janitorial
      Detail Edge Work janitorial janitorial 2
Austin Texas Janitorial
Glass Cleaning: janitorial janitorial janitorial
   Spot Clean Entrance Door Glass 5 janitorial janitorial
   Clean Lobby Glass janitorial 1 janitorial
   Other Window Cleaning - Bid Submitted upon Request janitorial janitorial janitorial
Austin Texas Janitorial
Closing Instructions: janitorial janitorial janitorial
   Arrange Furniture 5 janitorial janitorial
   Clean and Sanitize Drinking Fountains 5 janitorial janitorial
   Clean Elevator Walls and Bright Work 5 janitorial janitorial
   Dust Air Vents and Grills janitorial janitorial 2
   Sweep Fire Escape Stair Wells janitorial 1 janitorial
   Vacuum/Clean Elevator Door Guide Tracks 1 janitorial janitorial
   Perform Security Check 5 janitorial janitorial
   Inspection by Operations Manager janitorial 1 janitorial
   Visit by Accounts Consultant janitorial 1 janitorial
   Provide Day Porter (Duties Jointly Determined) 5 janitorial janitorial
Austin Texas Janitorial
Note 1: Boxes are/are not to be considered as "trash" unless the word "trash" is printed thereon.
Note 2: Papers/Personal items are/are not be moved.
Note 3: Supplied are/are not provided by Contractor.
Note 4: All carpet to present a "wall to wall" vacuumed appearance at all times.

Austin Texas Janitorial
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